Modern customs filing for import and export clearance.
SWAY IMPEX turns Bill of Entry and Shipping Bill preparation into a guided, checkable workflow — from invoice and item detail through to a digitally signed, ICEGATE-format declaration.
Purpose-built for customs house agents, importers and exporters clearing cargo through ICEGATE. Reusable masters, built-in validation, and a review checklist before anything is submitted.
A single secure workspace for the whole customs clearance cycle.
Every consignment cleared through Indian customs needs a Bill of Entry on the import side or a Shipping Bill on the export side — accurate, on time, and in ICEGATE's exact format. Doing that in spreadsheets and standalone utilities means re-typing the same importer, supplier, port and tariff details on every job, and finding mistakes only when ICEGATE rejects the file. SWAY IMPEX replaces that with a guided workspace. Reference data is captured once as masters and reused on every declaration. Invoices, items, duties and supporting documents are entered in a structured form that knows what customs expects. The declaration is checked and reviewed against a printable checklist, then produced as an ICEGATE-format file and signed with your DSC token — all before it ever leaves your desk.
Capture the declaration
Check and file
Secure and in control
On the roadmap
Guided declaration entry
Bills of Entry and Shipping Bills with their invoices and item lines nested underneath, each with parties, tariff heading, duties, licences, measures and container detail.
- Bills of Entry
- Shipping Bills
Capture the declaration
Bills of Entry and Shipping Bills with their invoices and item lines nested underneath, each with parties, tariff heading, duties, licences, measures and container detail.
- Bills of Entry
- Shipping Bills
Importer, Exporter, CHA, Supplier, Buyer, Port, Customs Location, Country, Currency, Unit, Tariff and Notification codes — entered once, reused everywhere.
- Entered once
- Reused everywhere
Download a format for any section, fill it in, upload it back. Rows that fail validation are listed with the exact column and reason, so a partial import is never a silent one.
- Excel formats
- Exact column and reason
- No silent partial imports
Already have an ICEGATE-format file? Upload it and continue working on it as a job, with a summary of what was created and anything that needed attention.
- ICEGATE-format file
- Continue as a job
Check and file
Invoice values, assessable value and duty heads are computed as you work and checked against the item lines, so the arithmetic is settled before ICEGATE sees the file.
- Assessable value
- Duty heads
A complete, printable checklist of every value on the declaration — header, invoice, each item, parties, duties and documents — for review or sign-off before submission.
- Printable
- Review or sign-off
Sign the declaration with your USB DSC token directly from the browser, via a small one-time helper that installs on the PC. No separate desktop signing tool to open.
- USB DSC token
- Sign from the browser
- One-time helper install
Reopen a filed job to amend it, or duplicate an existing one to start a new declaration from data you have already captured, with a fresh job number.
- Amend
- Duplicate
- Fresh job number
A searchable list of ICEGATE's own error codes and their meanings, so a rejection message can be understood without leaving the application.
- Searchable
- ICEGATE error codes
Secure and in control
Users are scoped to the customs locations their company is authorised for, and the port of filing is locked to the branch they signed in under — enforced on the server, not just in the form.
- Customs location scoping
- Locked port of filing
- Enforced on the server
Install SWAY IMPEX to the desktop from the browser and open it like any other application, with no download or client software to maintain.
- Install from the browser
- No client software
Every company's declarations live in their own database, and ICEGATE credentials are encrypted before they are stored. Jobs belong to exactly one company — never shared.
- Own database per company
- Encrypted ICEGATE credentials
On the roadmap
Filing today produces a signed, ICEGATE-format file that you submit through the ICEGATE portal. Direct submission and automatic acknowledgement retrieval are in development.
- On the roadmap
Built for Businesses That
Keep Trade Moving
SWAY IMPEX is a filing workspace for Indian import and export customs clearance. Customs house agents, importers and exporters use it to prepare Bills of Entry and Shipping Bills against reusable masters, settle values and duties, review a complete checklist, and produce a digitally signed ICEGATE-format file — all from one secure application.
From masters to a signed declaration, in four steps.
Every declaration is built, checked and signed in one workspace.
- 01
Set up your masters
Capture importers, exporters, suppliers, buyers, ports and tariff references once. Import them in bulk from Excel if you already hold them elsewhere.
- 02
Build the declaration
Create a job, add each invoice and its item lines. Pull repeated details from the master instead of retyping them.
- 03
Check it before it goes
Run the checklist. Values and duties are computed, mandatory fields are validated, and the whole declaration can be reviewed on paper or on screen.
- 04
Sign and file
Produce the ICEGATE-format file, sign it with your DSC token, and submit. Amend the job later and file again whenever details change.
TRUSTED BY LEADING LOGISTICS COMPANIES
Why teams choose it
Mistakes surface early.
Duty arithmetic and field validation happen while you work, not after a rejection.
- Duty arithmetic
- Field validation
Nothing is typed twice.
Masters, fetch-from-master, and job duplication remove the repetition that causes errors.
- Masters
- Fetch from master
- Job duplication
Every filing is reviewable.
The checklist gives a complete record of what was filed, ready to print or archive.
- Archive
Signing stays on your desk.
Your DSC token never leaves the PC; the browser talks to it through a local helper.
- DSC stays on the PC
- Local helper
Set up in minutes.
Nothing to install for day-to-day use — sign in and file.
- Nothing to install
What you need to get started
A modern browser
Chrome, Edge or Firefox. Optionally install SWAY IMPEX to the desktop.
- Chrome
- Edge
- Firefox
Your ICEGATE ID
Configured against your licence and used as the Sender ID on every filing.
- Sender ID
A DSC token
Required only to sign filings. A one-time helper install per PC enables signing from the browser.
- Signing only
User accounts
Created by your administrator, each scoped to the branches and customs locations they may file for.
- Branch scoped
Ready to Simplify Customs Clearance?
Bill of Entry and Shipping Bill filing, made structured, checkable and signable.
